Booking Pace Report

The Booking Pace Report allows you to analyze your revenue and occupancy between two time periods by showing your pacing over a specified Date range, allowing you to compare your previous room usage and revenue with the current usage and revenue, and make revenue forecasts for the future. The report captures how many individual and block reservations were on the books on any specific day, and enables you to track booking trends to maximize revenues. You may specify the amount of time (monthly or yearly) to show in the report. This allows management to analyze if the booking pace is ahead or behind last year. The Booking Pace Report can be utilized if desired to group MULTIPLE Property information together into a single report, as well as individual Properties in separate reports.

The Booking Pace Report command can be found in the Managers Reports section of the main Reports Area, as well as the Reports section of the Sales and Catering Area of Skyware.

If your Property does not currently have our Sales and Catering Module and you are interested in adding it, please contact us at  Sales@SkywareSystems.com.

 

 

 

The Sales and Catering Menu may be reached either directly from the Quick Menu, or by using the Full Menu and selecting Sales and Catering => from the Other section.

1. Select Sales and Catering => from the Quick Menu (left side of screen).

Quick Menu with Sales and Catering command selected OR Section of Quick Menu with Sales and Catering command selected, NEW look for Skyware

OR

2. Select Sales and Catering => from the Other section of the Full Menu,

Click the icon on the left for the Full menu.

Full Menu Icon OR Full Menu option when viewed using the modern light look of Skyware

This will display the Full menu in a tabular form, with four sections, Registration, Status, Cashier and Other.

Full Menu Table OR Full Menu popup version seen in Modern Light look of Skyware

Select Sales and Catering => from the Other section.

Other Section of the Full Menu with Sales and Catering command selected OR Other section of the Full Menu with Sales and Catering => command selected, NEW look for Skyware

This will display the Sales and Catering menu in a tabular form, with four sections, Selling Tools, Groups, Sales Reports and Catering Reports.

Sales and Catering Menu screen OR Sales and Catering menu pop up shown in new Skyware look

The Booking Pace command is in the Sales Reports section.

Sales Reports section of the Sales and Catering Menu with Booking Pace Report command selected OR Sales Reports section of the Sales and Catering Menu with Booking Pace (report) command selected, NEW look for Skyware

 

The Booking Pace Report may also be reached using the Reports menu:

Action BarReports Area

 

This will display the Reports Menu, which has four sections, Room Reports, Manager's Reports, Revenue Reports and Other Reports.

Reports Menu screen OR Reports Menu, NEW look for Skyware

Select Booking Pace from the Managers Reports section of the Reports Area.

Managers Reports section of the Reports Menu with Booking Pace command selected OR Managers Reports section of the Reports Menu with Booking Pace command selected, NEW look for Skyware

 

When the Booking Pace command is selected, the Booking Pace Report screen will open.

Booking Pace Report screen example

The Booking Pace Report has several options.

 

Show All Hotels: This box may be checked or unchecked. If checked, the Booking Pace report will be generated to group MULTIPLE Property information together into a single report. By default it is unchecked.

Monthly/Yearly/Combination: Use the radial buttons to select your desired option for the report. By default, monthly is selected (Note: If you select yearly, the Start and End date options will no longer appear as the yearly report shows your pacing breakdown by month only).

Pace Date: Click within the field to open the calendar icon to select the date you wish to show the report for. By default the date selected is today's date. The report shows your bookings status' on the selected pace day (as of) and a year ago; for each individual day in date range if month option chosen or each month (Jan, Feb etc) if the year option is selected.

You will need to specify the Date Range for the report, if you use the default option to show monthly pacing, or the combination option. (Start and End Date options are removed if the "Yearly" report option has been selected).

Start Date: Click within the field to open the calendar icon to select the date to begin.

End Date: Click within the field to open the calendar icon to select the date to end.

Building: If you have specific buildings designated at your Property, you may select one or all buildings to filter the Report results by. By default, ALL is selected.

All/Transients only/Groups only: Use the radial buttons to select your desired option for the report. By default, All is selected.

Pace to Actual Group Pickup/Pace to Original Group Block: Use the radial buttons to select your desired option for the report. By default, Pace to Actual Group Pickup is selected.

Include Cancellations/No Shows: This check box may be checked or unchecked. By default it is unchecked. Checking this box allows you to select if you wish to include cancellations and no-shows in the report.

Exclude Wholesalers Un-Picked Up Rooms: This check box may be checked or unchecked. By default it is unchecked. Check this box to exclude these rooms.

When finished, click the button Show the Report.

 

The Monthly Pace Report, the Yearly Pace Report and the Combination Pace Report all appear different, supplying various information for use in your future forecasts:

 

Booking Pace Report monthly example

Once generated, this report option shows Total, Occ (occupancy), Occ %, Revenue, ADR, RevPAR and Actual as of the same day one year apart, (start and end date is shown in the first column, one year previous second column, with the actual selected Pace Date highlighted across all columns of the report) with a third column labeled Difference with results in Occ, ADR, RevPAR, and Revenue. A report summary at the end of the report shows the totals for each column. The values in the Difference section are shown in black (same as), green (year on improvement) or red.

 

Booking Pace Report yearly example page 1 Booking Pace Report yearly example page 2

This report option is divided into (monthly) time periods, with rooms and revenue categories.

The Room Category includes Budget, Booked, Percent Booked, and Variance to Budget entries (for rooms), while the Revenue category includes Budget ADR, Actual ADR, Budget, Booked and Variance to Budget entries (for revenue). Again information for two years, the selected year and the previous year, is shown.

 

Booking Pace Report monthly and yearly combination example

This report option shows your days in ascending order on the left, with room and ADR columns to the right. Each column contains two values, one for the selected year (left) and one for the previous year (right).

The Room category includes All, Transients, Groups and Actual entries, for both years on the relevant date.

The ADR category includes rates for All, Transients, and Groups entries, again for both years on the relevant date.

All columns have a total value at the bottom of the report, for each date entry.

 

By default, the report is generated in PDF form and opens in a separate browser window. From there you can select to save or print the report, among other options. You can, instead, check the Generate report to Excel checkbox to generate the report to view or print as an Excel file instead of PDF. The information in this case will then be correct for importing into another document rather than immediate viewing.

NOTE: The generated report appears as a pop-up window through your browser. If your browser is set to block pop-ups, you may receive a warning banner at the top of the browser. Click this banner and select to allow pop-ups so that you can view the report.

 

Date Updated August 15, 2024